Docusign

• When to submit event materials to count towards Scarlet/Gray status
  • Within 30 days after the event concludes

Workfront

• When to submit a Workfront request for CarmenZoom support from OSUAA
  • 30 days or more before the event takes place

• When to submit a Workfront request for an email to be sent
  • 2 weeks/10 business days before you would like the email sent

• When to submit a Workfront request for a website update
  • 3 business days before you would like the item added to the website

• When to submit a Workfront request for a postcard/mailing
  • 6 weeks before you would like the postcard to be in the constituent’s mailbox

OSUAA Contact

• When to send an email to your OSUAA rep for logo/merchandise approval on club items, knick-knacks, giveaways, t-shirts, etc.
  • 30 days before the production of the product

• When to request a speaker for your upcoming event
  • at least 3 months before the event is scheduled

• When to send updated annual membership rosters
  • Before June 30 (end of the fiscal year)
  • Note: Only alumni groups who collect their own dues must submit annual membership rosters. Does not apply to OSUAA donation-based membership groups.

• When to send updated board rosters
  • Within 30 days after the latest election

Taxes

• Be sure to file your 990-N to maintain non-profit status on an annual basis
  • By May 15 for those whose fiscal year on December 15
  • By November 15 for those whose fiscal year ends on June 30