How can my Club or Society utilize OSUAA resources to host one of these virtual engagement events?
Apr 17, 2020- 1.) Select the type of event you would like to host
- First, will this event be a board meeting or an event for your whole group?
- Check out the “OSUAA Virtual Event Support” for more information
- 2.) Pick a day and time to host the event.
- Keep in mind that many work hours are between 8am and 6pm, so it might be best to select evening or weekend hours.
- If you choose to do multiple events in the coming weeks, please think about varying your event times to provide opportunities to different people.
- 3.) Choose which virtual tool you plan to use
- Please check out the “Remote Conferencing Options for Clubs Societies” document on the https://alumnigroups.osu.edu/groups/2020/03/coronavirus-updates/ for different options.
- 4.) Create a registration option for alumni and friends who wish to participate in the event
- Registration will help you collect your attendance for events
- Please check out the “Event Registration for Club and Society Virtual Events” at https://alumnigroups.osu.edu/groups/2020/03/coronavirus-updates/
- 5.) Submit Workfront request at least two weeks before you would like the email invitation sent.
- Use the group request found here: http://go.osu.edu/grouprequests
- There are two new options on the group request forms if you would like OSUAA’s event support:
- If this event will be an engagement event, like a Cateogry 1 event, select “Yes” under the “We would like assistance from the OSUAA Events team to plan this virtual event”
- If this event will be a virtual board meeting, select “Yes” under the “We would like assistance from OSUAA to facilitate a Board meeting with Carmen Zoom.”
- Make sure the request has event information for email communication support, website update, registration or sign-up option, and note if you need a CarmenZoom Link or be sure to provide other links if needed (Zoom, Google hangouts, etc.)
- 6.) Implement and Enjoy Your Virtual Event!
- 7.) Once the event is complete submit you event in Docusign.
- We want to continue to stay updated and record all your virtual engagement events moving forward.
- Here is the page with the different reimbursement and non-reimbursement https://groups.alumni.osu.edu/post-event-incentive-reimbursement/